For UK accountancy practices
Chasing clients for records, taken off your team.
Forenax runs the chasing, onboarding and document sorting for small practices, on the mailbox and software you already use. The AI drafts, your team approves, every action is logged, and you get one list every Friday.
- Based in Manchester
- Client data kept in the UK
- Nothing sent without approval until you say otherwise
Quarterly updates put four more deadlines a year in front of every client in scope, on top of the return. The filing is the easy part. The hard part is getting the records out of clients in time, and right now that falls on whoever has a spare hour.
ICAEW’s write-up of the first Making Tax Digital quarterly deadline in August 2026 lists missing client information among the problems practitioners ran into. Read ICAEW’s summary.
Three jobs, done for you
Pick the job that costs your team most
Forenax sells finished jobs, not software to learn. We set each one up around your existing mailbox and accounting software, run it, and look after it.
Clients get dated, staged reminders in your firm’s name, and you get one list of who’s late every Friday.
Onboarding Desk · Client onboardingA new client goes from yes to live without you chasing ID, the engagement letter and authorisations.
Intake Sorter · Document sortingArriving documents are filed to the right client, with a list of what’s still missing.
Today, and every Friday
One page shows what needs you
Open Today and it starts with what only you can do: reminders waiting for your approval and replies that need a person. Below that, who’s escalated or late, what arrived since Friday and what’s coming up. The Friday email is a snapshot of Today, which you open when the email tells you to, not to keep watch.
Monday 26 October
2 reminders waiting for your approval, 1 reply needs a person, 11 records received since Friday.
Needs your approval 2
Hannah Reid Reminder 2 · 7 Nov update
Just a quick follow-up on the July to September records…
Approve and sendEditLane & Co Reminder 1 · Year-end records
It’s that time of year again. To prepare your accounts we need…
Approve and sendEdit
Drafted by Forenax in your firm’s words. Nothing is sent until someone at your firm approves it.
Needs a person 1
M. Clarke Question · 7 Nov update
“Can I send the September statements next week instead?”
Mark receivedKeep chasing
Escalated 1
- D. Morgan9 working daysVAT records, Jul to Sep · No reply after 3 reminders · with Emma
Late 2
- M. Clarke6 working daysMTD 7 Nov update · Reminder 3 sent Thu
- R. Hughes3 working daysYear-end records · Reminder 2 sent Fri
Since Friday
- 11records received
- 4cases closed
- 7reminders sent after approval
Coming up
- 3 NovYear-end records4 clients · 2 records received so far
- 7 NovMTD quarterly update9 clients · 4 records received so far
How it works
We map your real week before we build anything
We map a real week with you
Thirty minutes walking through what came in, who chased what, and where things waited.
You pick the one step that costs most
One job first, chosen by you from the map, not a platform to roll out.
We set it up around your mailbox and ledger
Reminders go from your own address, in your firm’s words. Your team keeps working as it does now.
It runs, and you see results every Friday
One email listing who’s late, what arrived, and anything that needs a person.
Your clients’ data
Built for firms that can’t be careless with client data
Your practice stays responsible for its clients. So the safeguards are part of the build, not a promise added later.
- Kept in the UK
- Client data is hosted, stored and backed up in the UK, and the AI model runs in Amazon Web Services’ London region.
- A person approves
- The AI drafts and sorts. A named person at your firm approves every message for the first two weeks, and for as long after that as you like.
- Every action logged
- What was drafted, who approved it, what was sent and what came back, with times.
- A signed agreement
- We sign a data processing agreement with you before any client data is touched.
- Developers never see it
- Our developers build and test on made-up data, never on your clients’ records.
- Not used for training
- Your clients’ data is never used to train an AI model.
Start here
The research conversation
Before building anything more, we’re asking practices in Greater Manchester for 30 minutes to understand how the work actually happens.
- At your office, over a coffee nearby, or on a video call
- You walk us through a recent week. No pitch, no demo
- Within 48 hours you get a one-page map of where the work waits
- Recorded only if you agree, and the recording is deleted once the map is done
Your practice · one recent week
Comes in
- What arrived, and how
- Email, post, portal, WhatsApp
Who chases
- Who chased, and when
- How often, by hand or not
Where it waits
- What waited, and for how long
- In order, longest first
The step that costs most
In your words, with the hours it takes.
Who we are
A small Manchester company that builds what it runs
Forenax builds and runs its own automation system for accountancy practices. The people who run Forenax set it up for you and look after it, with the engineers who built it on call for anything that needs code. No call centre, and no reseller in the middle.
We work with a small number of practices at a time, starting in Greater Manchester, and we’d rather do one job well for you than sell you a platform.
Forenax Technologies Ltd
The facts, in one place
- Company
- Forenax Technologies Ltd
- Company number
- 16042077
- Registered in
- England and Wales
- Based in
- Manchester, Greater Manchester
- Client data
- Hosted, stored and backed up in the UK
- AI model
- Amazon Web Services, London region
- Data agreement
- Signed with you before any client data is touched
- ICO registration
- In progress
Not an accountancy practice?
Forenax also does software engineering for a small number of existing clients.Software engineering
Thirty minutes on how your practice chases clients
Walk us through a recent week. There’s nothing to buy and no demo.
Not ready to talk? Take the two-minute self-check and see which job costs your team most.
- You suggest a time
- Thirty minutes on a recent week
- A one-page map within 48 hours